Corporate Events
Our Niche
Visions and Dreams Events specializes in organizing successful clinical trial investigator meetings, corporate conferences, customer and employee appreciation and private events for groups ranging from 10 to 500 attendees. Our team of experienced industry professionals has a proven track record of delivering seamless, high quality events that exceed client expectations. We leverage our established relationships with trusted event industry specialists to ensure that each event runs smoothly, stays within budget, and meets all critical timelines.
The Visions and Dreams Events team specializes in planning quality clinical trial investigator meetings, corporate and private industry conferences, with customized support. We offer meeting event management planning program that is tailored to each client’s specific needs. Our comprehensive services include:
Event Location Analysis/Selection
Visions and Dreams Events can recommend top rated meeting venues in cities throughout the United States and beyond accompanied with a location budget forecast for each venue (including flight cost analysis).
Hotel Contract Negotiation
Visions and Dreams Events, with our well established venue contacts, negotiates the best rates for accommodation, meeting rooms, audio visual packages and food and beverage selection.
Travel Management
Visions and Dreams Events books flights and accommodations based on personal communication with all meeting attendees. Our customized client-specific travel management forms and processes minimize flight changes and cancellation fees.
Meeting Materials
Visions and Dreams Events designs and produces custom invitations, a welcome package and name badges, created by our expert graphic artists. We also provide unique promotional materials (within regulations) that include all clinical trial documents and investigator meeting presentations.
Event Registration and Onsite Event Management
Visions and Dreams Events manages the registration table to ensure all attendees sign in and receive their meeting materials. Sign-in forms for the conference sessions are collected to record proper documentation of information shared during the training.
Investigator Training – Site Personnel Training
Visions and Dreams Events manages presentation scheduling and rehearsals to ensure timely, informative interaction with all conference attendees.
Dining and Entertainment Management
Visions and Dreams Events organizes ticket bookings, restaurant reservations and meal planning within regulation guidelines.
Reporting and Summary
Complete event and budget summaries are provided for client review and approval.
Expense Reimbursement Services
Visions and Dreams Events follows a systematic process designed to ensure a timely return of all expenses.
Budget Reconciliation
We close out our meeting projects by providing a final cost analysis and budget reconciliation.
Contact us today to discuss your event needs and let us help you bring your vision to life.